Sunday, August 16, 2015

Optical Character Recognition - Overview


Optical character recognition (OCR) is the mechanical or electronic conversion of images of typed, handwritten or printed text into machine-encoded text. It is widely used as a form of data entry from printed paper data records, whether passport documents, invoices, bank statements, computerized receipts, business cards, mail, printouts of static-data, or any suitable documentation. It is a common method of digitizing printed texts so that it can be electronically edited, searched, stored more compactly, displayed on-line, and used in machine processes such as machine translation, text-to-speech, key data and text mining. OCR is a field of research in pattern recognition, artificial intelligence and computer vision.


Optical Character Recognition (OCR) lets you convert images with text into text documents using automated computer algorithms. Images can be processed individually (.jpg, .png, and .gif files) or in multi-page PDF documents (.pdf). These are some of the types of files suitable for OCR:
  • Image or PDF files obtained using flatbed scanners
  • Photos taken with digital cameras or mobile phones
Optical Character Recognition, or OCR, is a technology that enables you to convert different types of documents, such as scanned paper documents, PDF files or images captured by a digital camera into editable and searchable data.


Simple Document Imaging & Workflow Management
Imagine being able to “google” any document in your organization based on a keyword or number reference. With OCR recognition software, you are able to search for your scanned documents by any name or number reference.

3 Components of a Simple Document Management / Digital Archiving Solution
  1. Scanning and Imaging: Documents are scanned into Searchable PDF format (Optical Character Recognition indexes all text, keyword and number references contained in the document).
  2. Storage: Very simply and easily route documents into existing folders on a local network or create new folders directly from the scanning device / MFP.
  3. Retrieval: Use Index search to locate any of your documents by name, keyword or number reference.
Key Benefits
  • Security & Disaster Recovery: Easy backup & storage offsite.
  • Productivity Gains: You are no longer manually digging through file cabinets when trying to locate a document.
  • Accessibility: Documents can be viewed by many people within your office or from remote off-site locations.
  • Organization: Documents don’t become lost since there is no need to re-file.
  • Space Efficiency: Save office and cabinet space in your office / workplace.
  • Cost Savings: Employee and company resources are free from the manual handling, filing and re-filing of paper documents.
  • Environmental Sustainability: Documents are printed and copied at less of a frequency due to access by staff across the network.

Source : 4 Office Automation

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